Business Office

Billing & Payment Information

Payment Policies

Payment deadlines for Spring 2016 Semesters:

Semester Payment Deadline Session
Spring 2016 January 24, 2016 Fall Regular Session
  January 24, 2016 Eight Week 1
  March 27, 2015 Eight Week 2

Students become obligated and agree to pay all academic charges when they register for classes. Charges including tuition, fees, room, meal plans, and other fees that may be assessed are due on or before the 13th day after each session start date. Charges are subject to adjustment only to the extent allowed under Chadron State College's Withdrawal Policy. Miscellaneous charges such as parking and library fines are due when assessed..

Account Information

Paper billing statements will not be mailed to students. It is the student’s responsibility to check their account balance online and make payments or payment arrangements by the published payment deadline. Students are responsible for payment whether or not they access their account information in MyCSC.

Payment Options:

Financial Aid

All financial aid requirements MUST be completed and disbursed to student account to use as a payment option. Financial aid must be showing on the student’s account by the payment deadline. If financial aid is not disbursed to the account by the payment deadline, students may be responsible for a 2% late fee. If financial aid is not enough to cover the student account, student must pay or make payment arrangements with the Business Office staff for the remaining balance by the payment due date(s).

Please note that if a student drops below full-time status (12 credit hours) or does not meet satisfactory academic guidelines for the semester, their financial aid may be affected and the student may be required to repay a portion of the financial aid he/she has received.

Third-Party Billing

Chadron State College accepts payments from outside sources that have formally agreed to pay tuition and fees for an eligible student. These organizations include but are not limited to the Veteran’s Administration, Vocational Rehabilitation and National Guard. Each student remains responsible for any remaining balance left on their account after the third-party payments by the payment due dates. The student is responsible to ensure that all documentation, requirements and deadlines are met.

Payment Plans

CSC offers three payment plans designed to assist students and their families who may be unable to pay the full amount of the bill by the due date. These plans are interest free and include an enrollment fee of $20. For more information go to:

Delinquent Accounts - effective through Fall 2015

If a student has not paid in full by the due date, signed up for a payment plan, or reported proof of other external resources or financial aid, a 2% late payment fee, which will not exceed $100 per semester, may be assessed on the account balance.

A hold will be placed on the student account blocking future enrollment, transcript requests, and refunds until account balance due is paid. Delinquent student accounts may also be assigned to a collection agency and may be reported to one or more of the national credit bureaus.

In addition, students with an outstanding balance of $150 or greater may receive an enrollment cancellation notice, which may include cancelling the student’s future enrollment until the balance is paid in full.

Delinquent Accounts - effective Spring 2016

If a student has not paid in full by the due date, signed up for a payment plan, or reported proof of clear external resources or financial aid, a 2% late payment fee, which will not exceed $100 per semester, may be assessed on the account balance.

An enrollment cancellation notice may be sent, which may include cancelling the student's registration and removing the student from on-campus housing and/or meal plans. Past due balances will prevent registration for future classes, processing transcript requests, and may result in assignment of the account to a collection agency and possible legal action. The collection agency may report the account to one or more of the national credit bureaus.

Book Voucher Process

Students needing to purchase books with financial aid can do so prior to receiving a financial aid refund. However, students must have all financial aid awarded and have completed all necessary documents to be eligible for the Book Voucher Process.

The Book Voucher Process is for the EaglePride Bookstore ONLY. Books purchased elsewhere are at the expense of the student.

Please fill out the Book Voucher form to apply. The deadline to sign up for the Fall regular and eight week sessions is Monday, January 4th, 2016.

Financial Aid Refunds

Financial aid will be disbursed after the add/drop period deadline. If a student has a credit balance after all financial aid has been disbursed the account, they may be eligible for a financial aid refund. Students may receive their refund in the following ways:

Withdraw/Drop Policy

New withdrawal policy beginning Fall 2015:
Students will be allowed to drop classes without financial or academic penalty at 100% tuition and fee refund based on the following schedule:

If you do not plan to take courses, it is your responsibility to drop the courses you are enrolled in by the drop deadline. You can do this by:

Student requesting or attempting to drop courses after the 100% drop period will be required to pay a $75 Late Drop Fee prior to being dropped. Written requests to be dropped for a 100% refund need to be submitted to and will be reviewed on a case by case basis at which time class attendance/participation will be verified.

For more information, visit the START website.

Direct Deposit

The direct deposit will expedite the receipt of refunds which will be deposited into bank accounts within three days after the refund process and eliminated the possibility of lost checks through mailing or waiting in line at the Business Office.

To participate in direct deposit, log into MyCSC, navigate to the Accounts tab and click the “Direct Deposit (Refunds)” link. Students will receive email notification as soon as the banking information has been entered, edited, or deleted.

1098-T Electronic Consent

Students may receive their 1098-T Tuition Tax Statement beginning in January of each calendar year. Each 1098-T will be mailed to the student’s permanent address on file unless the student grants electronic consent to receive it through their MyCSC Dashboard.

Click on the link below for instruction on how to grant consent to receive your 1098-T electronically.

Privacy on Student Account Information

Federal guidelines prohibits CSC from giving information about student accounts to parents or anyone else unless permission is granted. Any student wishing to sign a release allowing parents to access their account information can contact the Vice President of Student Services in Crites Hall, Room 337, or print and complete this form: