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Constitution & By-Laws

CONSTITUTION AND BY-LAWS OF THE CHADRON STATE COLLEGE

COLLEGE SUPPORT STAFF ASSOCIATION (C.S.S.A.)

ARTICLE I – NAME

The name of the support staff association at Chadron State College shall be College Support Staff Association (C.S.S.A.).

ARTICLE II – PURPOSE

The purpose of C.S.S.A. shall be to unite support staff and provide in-service and professional expansion through speakers and workshops in structured monthly meetings and to establish communication with administration, faculty, and the student body.

ARTICLE II – MEMBERSHIP

SECTION 1. All support staff in the educational institution of Chadron State College are members.

SECTION 2. Membership privileges in this association shall terminate upon resignation from the employment of Chadron State College.

SECTION 3. The annual term for C.S.S.A. shall be for the period of July 1 to June 30 in accordance with Chadron State College's fiscal year.

ARTICLE IV – OFFICERS

SECTION 1. C.S.S.A. shall have the following officers: President, Vice President, Secretary and Treasurer. Officers shall not be elected to the same office for more than one fiscal year at a time.

SECTION 2. The offices of Secretary and Treasurer may be combined into one office upon approval of the majority of the members present and shall be reviewed annually as needed.

SECTION 3. Officers shall be nominated at the last monthly meeting of the fiscal year for the ensuing year and shall be elected by a secret ballot vote of all active members present. Said votes shall be tabulated by the current officers of the association.

After a term commences, should any vacancy occur, the same voting procedure shall apply at the next meeting.

SECTION 4. The President of the association shall preside over the monthly meetings. The President of the association shall coordinate the C.S.S.A. executive meetings as necessary. The President will also prepare the meeting agenda.

SECTION 5. The Vice President shall fill the position of the President if the President is unable to attend the monthly meeting, cannot fulfill his/her duties or resigns with less than four months remaining in their term.

SECTION 6. The Secretary shall have the following duties: (1) Keep an accurate account of the meeting on file (minutes) and give a report at each monthly meeting. (2) Record attendance at each monthly meeting.

SECTION 7. The Treasurer shall be in charge of forwarding submitted bills to Fund Controller and shall give a report of the treasury to the membership at each monthly meeting. Said report shall include all receipts or money transactions that have occurred during the previous month.

SECTION 8. The Executive Board will be comprised of the elected officers.

ARTICLE V – MEETINGS

SECTION 1. Meetings shall be held on the second Tuesday of each month at 8:00 a.m.  in Crites Hall garden level unless otherwise specified.

SECTION 2. The agenda for the meeting shall be established by C.S.S.A. officers on a monthly basis and submitted by the secretary to the membership three (3) days prior to the meeting.

SECTION 3. Special meetings may be called by the President or any two officers or members by written request to the President three (3) days in advance of said meeting.

SECTION 4. A majority of all members present (a minimum of 5) shall constitute a quorum for the transaction of business.

SECTION 5. Monthly meetings shall be limited to sixty (60) minutes in length.

ARTICLE VI – COMMITTEES

All committee chairpersons shall be appointed by each committee for each ensuing year. Membership for each committee shall be on a volunteer basis and/or appointment by the Executive Board.

SECTION 1. By-Laws Committee: This committee shall be responsible for recommending changes in the Constitution and By-Laws for the approval of the general membership present through a voting process at the next meeting.

 SECTION 2. Program Committee: This committee shall be in charge of organizing in-service programs, workshops and informative activities for monthly meetings.

SECTION 3. Development Committee: This committee shall be responsible for review and approval of development proposals submitted for funding. The chairperson of the development committee shall be the C.S.S.A. president. The cost to attend one seminar per fiscal year (not to exceed $200.00) is available for C.S.S.A. members on a first come, first serve basis. After May 1, if there are funds available, the Development Committee can, at its discretion, pay more than the $200 limit (not to exceed $250) for a C.S.S.A. member to attend a seminar. Available funds may also be used to purchase training materials and/or fund guest speakers on campus.

SECTION 4. Welcoming Committee: This committee shall be responsible for welcoming any and all new support staff members of Chadron State College.

SECTION 5. All committee members and chairpersons shall review membership annually or as is necessary throughout the year.

SECTION 6. Special committees as-are-necessary to conduct the business of the association may be on a volunteer basis and/or appointed by the President of C.S.S.A.

The foregoing Constitution and By-Laws of the Chadron State College Support Staff Association (C.S.S.A.), are hereby adopted by majority approval of the membership present this 11th day of February, 2003.

Revised February 11, 2009

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