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Satisfactory Academic Progress

Federal Financial Aid regulations require that financial aid recipients make satisfactory academic progress toward the completion of a degree. In order to be awarded and retain financial aid, recipients must comply with all of the Satisfactory Academic Policy requirements. Policy applies to fall, spring and summer terms. All financial aid recipients are notified (email and/or letter) at the end of every payment period of their financial aid status.

Graduate Policy

Other Policies

Financial Aid Withdraw Policy

Official Withdrawal

A student officially notifies the college of his or her intent to withdraw from all classes. The date of the official notice is considered the last date of attendance and will be the date used for calculating the amount of financial aid to be returned.

Unofficial Withdrawal/Quit Attending Classes

A student who receives all grades of "F" at the end of a semester or quit attending their classes is considered unofficially withdrawn. Instructors report the last recorded date of attendance for all students. This will be the date used for calculating the amount of financial aid to be returned to the Federal Government. Students who quit attending or received all grades of "F" or "W" and had financial aid returned to the Federal Government will owe that amount back to Chadron State College.


CSC Refund Policy

Meal plans are prorated based upon the number of weeks used.

Federal Refund Policy

If you completely withdraw from CSC and you are a financial aid recipient, a portion of your financial aid must be returned to the Department of Education. This is part of the USDE guidelines for the Return of Title IV Funds requirements. Financial Aid recipients officially or unofficially withdrawing from Chadron State College prior to the expiration of 60% of the payment period (semester), the Return of Title IV requirements apply to you. For more information on the Return of Title IV refund policies, please contact us. If you officially or unofficially withdraw after 60% of the payment period you are considered to have earned 100% of your financial aid received.

Refunds of tuition, fees, on-campus room and board charges will be calculated based on the number of days remaining in the semester at the time of the withdrawal. Financial aid refunds received for other educational expenses will be calculated based on the number of days remaining in the term at the time of the withdrawal. Refunded amounts are considered unearned financial aid and must be returned to the appropriate financial aid programs. Students are responsible for returning the amount owed. Failure to repay the amount owed will result in future financial aid ineligibility and possibly having your account turned over to the United States Department of Education. The refunded amounts will be returned in the following order:

  1. Unsubsidized Direct Stafford Loan
  2. Subsidized Direct Stafford Loan
  3. Perkins Loan
  4. Direct PLUS loan
  5. Federal Pell Grants
  6. Federal SEOG
  7. Other Federal Financial Aid
  8. Student

NOTE: If you are a financial aid recipient, both the CSC and Federal Refund policies apply to you. You may end up owing both Chadron State College and the USDE if you officially or unofficially withdraw from Chadron State College. If you end up owing money to the USDE, you may no longer be eligible for future Student Financial Aid at any other institution until this money is returned. If you are planning to completely withdraw, we encourage you to explore your options before making a final determination, to avoid unforeseen consequences.

Post Withdrawals/Disbursements

If you are a financial aid recipient and officially or unofficially withdraw from CSC, you may be eligible for Post Withdrawal of federal aid funds if they have not yet been applied to account as of the day you withdraw. You will be notified by hard copy letter within 30 days from your withdrawal date if you are eligible and any obligations you may have that pertain to those funds not yet disbursed.

Notification of Repayment

As a financial aid recipient who officially or unofficially withdraws from CSC prior to the 60% of the enrollment period, you may be responsible for returning funds to the Federal Government based on the Return of Title IV calculation which is the formula that determines the amount of money to be returned. In addition, you may be required to pay CSC money that CSC had to return on your behalf. You will be notified by hard copy letter within 30 days of your repayment obligations. Repayment obligations must be satisfied within 45 days from the receipt of your notification letter. You will be eligible for financial aid within this 45 day period but eligibility will be discontinued on the 46th day unless the repayment is satisfied. The notification letter provides the terms for satisfying the repayment and the consequences for failing to repay.

CSC Withdraw Policy

Please visit the CSC Withdraw Policy webpage for more information.

Transfer Students

Transfer students must meet CSC's Satisfactory Academic Progress (SAP) Standards prior to receiving financial aid with CSC. The school in which the student last attempted credit hours will be reviewed to determine financial aid status prior to being awarded financial aid with CSC. In addition, for maximum timeframe allowed to earn a degree, CSC includes all attempted credit hours undergraduate or graduate (depending on current pursued degree) reflected on all academic transcripts from all previously attended institutions.

Maximum Pell Grant Limits

Students' maximum lifetime edibility for Pell grant is 6 full time scheduled award years. Students attending part time may have more than 6 years of eligibility as far as time. However, over a lifetime, Pell grant eligibility will never exceed the total of 6 full time award years. For example: You have 1 year full time Pell but only use 1/2 the first year as you attended 1/2 in the fall and spring. You have used 1/2 of full Pell grant and therefore have 5 1/2 years of remaining eligibility.

Maximum Subsidized Loan Limits

First time Direct Loan borrowers are eligible up to 6 years of subsidized loan provided aggregate maximum of $23,000 is not met. Once students have exhausted maximum subsidized eligibility they may become eligible for unsubsidized loans.

Failing to Begin Attendance

No Show Policy

A "No Show" is defined as a student who has never begun attendance in a course in which they've enrolled. With respect to online classes, a "No Show" is a student who has never interacted in the course, or submitted an assignment. Accessing the course is NOT considered beginning attendance.

Students are not eligible for financial aid for courses which they do not attend. The Department of Education requires CSC to validate attendance/participation prior to disbursing any financial aid to students. Students failing to begin attendance in any of their courses will be reported by the course instructor as a No Show to CSC's Financial Aid Team. Students reported as a No Show will have a hold placed on their federal financial aid until financial aid eligibility is regained.

Options for regaining eligibility

  • The preferred option is to contact the instructor and arrange for the makeup of missed assignments, labs, and activities, and begin regular attendance in the course. Once these arrangements have been made, the student needs to make sure that the instructor reports the student's attendance to CSC's Financial Aid Team, so that the financial aid hold can be released.
  • The student can withdraw from the course(s), and have their financial aid adjusted accordingly.
  • The student can choose to do nothing, and suffer the consequences of F grade(s) on the transcript, along with a balance due on the student's account created by the required repayment of financial aid. DO NOT USE THIS OPTION. DO SOMETHING.

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