The College Relations department at Chadron State College uses “The Associated Press Stylebook” as its primary reference. The following guide draws from that source, including other style guides and dictionaries. The guide also lists some exceptions to the noted references by listing words and phrases that are specific to Chadron State College.
Always keep in mind: who, what, when, where, why and how.
Note: Short numbers, symbols, etc., count as one word each. Phone numbers, such as 1-800-CHADRON, count as two words.
Abbreviations are acceptable but do not use abbreviations a reader would not quickly recognize.
An acronym is a word formed from the first letter or letters of a series of words: laser (light amplification by stimulated emission of radiation). An abbreviation is not an acronym.
When abbreviations or acronyms need to be defined, spell out on first citation and follow with the definition in parentheses.
It is acceptable to refer to Chadron State College as CSC on second reference. Chadron State is also acceptable on second reference. Do not create alphabet soup while writing abbreviations and acronyms.
Capitalize academic degrees when used in a singular fashion in a body of text.
Apostrophe versus no apostrophe. A main use of the apostrophe is to indicate possession:
Lowercase general references
Lowercase when used informally, except for proper nouns or adjectives. Capitalize when used formally.
Confine capitalization to formal titles used directly before an individual’s name. Lowercase in all other uses.
On first reference to an individual with an academic title, use the academic title after the name. Do not refer to the individual as Dr. in subsequent references.
Do not use other titles, such as Mr., Ms. or Director, in subsequent references.
Use the following
Numerals are used when the exact time is emphasized. Use lowercase and periods. Do not use AM, PM, am or pm. Numbers should never be used to express noon or midnight.
See Slash, Forward Slash. The backslash character, \, is most commonly used when referring to the file structure of the Windows operating system. It is not used in web addresses.
Capitalize only when an integral part of a proper name or when referring to a specific board.
There are a variety of named buildings and spaces within buildings at CSC. Consistent references to buildings are important to avoid confusion among first-time visitors to the college. On first reference, using the official name listed below. In subsequent references, casual references and tabular material, some shorthand names can be used, but the official names are encouraged throughout.
Beebe Stadium (Don Beebe Stadium is acceptable.)
C Hill (C-Hill is acceptable.)
Chicoine Atrium (Do not confuse with Chicoine Center. Include a reference to the Sandoz Center as the overall location when writing about the Chicoine Atrium.)
Chicoine Center (Do not confuse with Chicoine Atrium.)
Coffee Agriculture Pavilion (Part of the Rangeland Complex.)
Elliott Field (Include a reference to Beebe Stadium as the overall location when writing about Elliott Field.)
King Library (When referencing the Library Learning Commons, be sure to identify King Library as the physical location of the Commons.)
Kline Center (Kline Parking Lot to refer to the former location of this building is acceptable.)
Marshall Press Box (Con Marshall Press Box is acceptable. Include a reference to Beebe Stadium as the overall location when writing about Marshall Press Box.)
Math Science Building (Math and Science Building is acceptable.)
Shorthand: Math Science
Shorthand: Memorial (M-Hall is acceptable.)
Nelson Physical Activity Center
Old Admin (In historical references, this building may be referred to as the Administration Building. Note the distinction if confusion may result.)
Rangeland Complex (Coffee Agriculture Pavilion and Rangeland Lab are parts of the overall Rangeland Complex.)
Shorthand: Rangeland (Take care to avoid confusion between the rangeland buildings and the rangeland programs of study.)
Rangeland Lab (Part of the Rangeland Complex.)
Sandoz Center (The full name, Mari Sandoz High Plains Heritage Center, is encouraged on first reference.)
Sheaman Heating Plant
Shorthand: Heating Plant (Boiler House is acceptable in internal documents.)
Work Hall (Edna Work Hall is acceptable. Do not refer to the building as Edna or Edna Hall.)
Work Wing (Edna Work Wing is acceptable. Do not refer to the building as Edna or Edna Wing.)
Every press release generated by College Relations, Sports Information or other entities associated with Chadron State College needs a byline. Use the author’s name, followed by the author’s title. For general press releases, CSC College Relations or CSC Sports Information can be used. Any story that includes direct quotes needs an author’s name attached to it.
In general, avoid unnecessary capitals. In more formal pieces, such as the President’s Report, letters or presentations, exceptions are permissible. For more exceptions, see the entry under advertising and informal copy.
Proper nouns: capitalize nouns that name a specific person, place or thing.
Derivatives: capitalize words that are derived from a proper noun and still depend on it for their meaning. Example: American, Shakesperean
Titles: capitalize formal titles when used before a name. Lowercase formal titles when used alone or after a name. Lowercase all terms that are job descriptions rather than formal titles.
Do not capitalize casually.
Not Chadron State College Foundation and not CSC Foundation.
Most cities must be accompanied by a state. When used in text, a comma should follow both the city and the state.
Exceptions: Some major cities do not require a state after their name. They are: Atlanta, Baltimore, Boston, Chicago, Cincinnati, Cleveland, Dallas, Denver, Detroit, Honolulu, Houston, Indianapolis, Las Vegas, Los Angeles, Miami, Milwaukee, Minneapolis, New Orleans, New York, Oklahoma City, Philadelphia, Phoenix, Pittsburgh, St. Louis, Salt Lake City, San Antonio, San Diego, San Francisco, Seattle.
Chadron is also an exception.
STATE NAMES: SPELL OUT: The names of the 50 U.S. states should be spelled out when used in the body of a story, whether standing alone or in conjunction with a city, town, village or military base. No state name is necessary if it is the same as the dateline. This also applies to newspapers cited in a story. For example, a story datelined Providence, R.I., would reference the Providence Journal, not the Providence (R.I.) Journal. See datelines.
EIGHT NOT ABBREVIATED: The names of eight states are never abbreviated in datelines or text: Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah.
IN THE BODY OF STORIES: Except for cities that stand alone in datelines, use the state name in textual material when the city or town is not in the same state as the dateline, or where necessary to avoid confusion: Springfield, Massachusetts, or Springfield, Illinois. Provide a state identification for the city if the story has no dateline, or if the city is not in the same state as the dateline. However, cities that stand alone in datelines may be used alone in stories that have no dateline if no confusion would result.
ABBREVIATIONS REQUIRED: Use the state abbreviations listed at the end of this section:
In conjunction with the name of a city, town, village or military base in most datelines. See datelines for examples and exceptions for large cities.
In lists (of four or more entries), agate, tabular material, nonpublishable editor’s notes and credit lines. In lists of three or fewer, states should be spelled out.
In short-form listings of party affiliation: D-Ala., R-Mont. See party affiliation entry for details.
Following are the state abbreviations, which also appear in the entries for each state (postal code abbreviations in parentheses):
|Ala. (AL)||Kan. (KS)||N.H. (NH)||S.D. (SD)|
|Ariz. (AZ)||Ky. (KY)||N.J. (NJ)||Tenn. (TN)|
|Ark. (AR)||La. (LA)||N.M. (NM)||Vt. (VT)|
|Calif. (CA)||Md. (MD)||N.Y. (NY)||Va. (VA)|
|Colo. (CO)||Mass. (MA)||N.C. (NC)||Wash. (WA)|
|Conn. (CT)||Minn. (MN)||N.D. (ND)||W.Va. (WV)|
|Del. (DE)||Miss. (MS)||Okla. (OK)||Wis. (WI)|
|Fla. (FL)||Mo. (MO)||Ore. (OR)||Wyo. (WY)|
|Ga. (GA)||Mont. (MT)||Pa. (PA)|
|Ill. (IL)||Neb. (NE)||R.I. (RI)|
|Ind. (IN)||Nev. (NV)||S.C. (SC)|
PUNCTUATION: Place one comma between the city and the state name, and another comma after the state name, unless ending a sentence or indicating a dateline:
He was traveling from Nashville, Tennessee, to Austin, Texas, en route to his home in Albuquerque, New Mexico.
She said Cook County, Illinois, was Mayor Daley’s stronghold.
HEADLINES: Avoid using state abbreviations in headlines.
Use a comma between adjectives if the word ‘and’ works equally well.
Don’t use a comma between adjectives if you can’t replace it with the ‘and.’
List ages with a comma on both sides.
Use a comma to introduce a quote of one full sentence.
Apply the following guidelines to book titles, computer game titles, movie titles, opera titles, play titles, poem titles, album and song titles, radio and television titles, and titles of lectures, speeches and works of art.
Capitalize the principal words, including prepositions and conjunctions of four or more letters.
Capitalize an article – the, a, an – or words of fewer than four letters if it is the first or last word in a title.
Put quotation marks around the names of all such works except the Bible and books that are primarily catalogs of reference material. In addition to catalogs, this category includes almanacs, directories, dictionaries, encyclopedias, handbooks and similar publications.
Magazine names are not put in quotes but the letters of the name are capitalized. Lowercase magazine unless it is part of the publication’s formal title.
Newspaper names are capitalized and not put in quotes.
Capitalize the names of courses because they are in effect titles. Include the course number in parentheses after the course name.
For amounts larger than thousands, spell out the denomination.
Use Arabic figures only. Do not use st, nd, rd, or th in any instance.
The word email is never capitalized unless it begins a sentence. It is not hyphenated.
Keep this in mind: a hyphen is short, an en-dash is long and an em-dash is longer.
An em-dash is used when a dash is desired. In other words, an abrupt shift in a sentence without spaces on either side.
An en-dash is used between numbers or dates. A hyphen is also acceptable. Used in compound adjectives with one element consisting of two words. Used in place of ‘to.’ However, if ‘from’ precedes the range, do not use the en dash, use ‘to.’
A hyphen is used to join compound adjectives.
Do not use multiple hyphens to imitate em or en dashes.
Should not be capitalized when used in a generic way. However, when it is part of the college’s celebration every fall describing the name, it is acceptable to capitalize.
Copyrights, trademarks and patents have different definitions, and should not be used interchangeably. Appropriate copyright, registered trademark and trademark symbols should be used instead of approximations.
Lowercase internet and intranet.
One word as a noun or adjective. Two words when used as a verb.
Spell out numbers from one through nine. Use numerals for numbers 10 or larger. To form a plural, add ‘s’ with no apostrophe. For example, the 60s. When beginning a sentence with a number, spell it out.
Use figures for times, measurements, sports scores and ages.
Use OK not okay
Use a numeral and spell out instead of using the symbol in text.
May be referred to as faculty member for consistency in a story. The preferred usage is determining the professor’s correct rank. Lowercase in all instances.
adjunct, instructor, associate professor, assistant professor, professor
Quotes must always be attributed to the speaker. When quotes appear in a news release, include a byline. If quotes do not appear in a news release, it is acceptable to use CSC College Relations or CSC Sports Information in place of the byline.
The word said is preferred and should almost be exclusively used. Do not use words such as shouted, admitted, exclaimed, etc. in order to remain neutral.
Capitalize room when used with numerals.
The professor’s office was formerly located in Room 111.
When referring to the / character in web addresses, uses the word slash or forward slash. A backslash is a different character, \, and is not used in web addresses.
Do not refer to students as current students. It is redundant.
Use hyphens to separate digits. No parentheses should go around the area code.
Use theatre unless the proper name or course name is theater.
Use T-shirt not t-shirt or tee-shirt.
With o’clock the number is always spelled out: six o’clock in the morning.
Capitalize when used as a proper noun referring to the Worldwide Web.
One word, beginning with a capital ‘W.’
One word, lowercase
Use an ‘s’ without an apostrophe to indicate spans of decades or centuries.
When presenting a year by its two-digit designation, use an apostrophe or single end quote.
Keep headlines simple and direct. An action verb must always be in the headline and use the active voice.
Advertising copy must clearly and quickly convey information to the audience in an easily understandable manner. If in doubt, revert to more formal copy that adheres to CSC’s news writing style manual.
Previous Updates: July 14, 2014; June 17, 2014; June 26, 2014; July 7, 2014.